UTOPIA is a cloud solution software that provides the necessary tools to comply with the GDPR.
It is designed for professionals offering privacy services, DPOs, companies and public administration.
Schedule, execute and review
impact assessments required by law.
Get dynamic and customizable privacy
policy documents in just a few clicks.
Locate headquarters, offices, and the internal
and external figures of the organization.
Knowing the company is essential. UTOPIA provides you with the tools to collect, manage and organize the data that represent it.
Store personal and contact data from headquarters, branch offices and much more.
Add GDPR specific organization chart elements and managers, authorized persons and system administrators.
Manage storage of the basic data and attach documentation. Generate the designation contract in Word (.docx).
Specify the internal or external Data Protection Officer (DPO) and attach all contractual documentation in any format.
Generate processing authorizations and designation contracts for third parties pursuant to Art. 28 and 29 of the GDPR.
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An asset is a container of personal data, a valuable resource. UTOPIA helps you to map, organize and manage them.
Load assets from a pre-built large inventory and specify who they belong to: controller, processor or sub-processor.
Save time by generating up to 500 assets in one shot.
Specify where they are located and in which office. A high level of detail makes the difference. It allows you to have everything under control.
Export company assets in Excel format (.xlsx) for offline processing or to import them into external systems.
The creation of the record of processing is the primary obligation of the GDPR. With UTOPIA you can build it from scratch or from existing templates.
Build record of processing both as controller and processor. Choose processing operations from a large built-in library.
Create record of processing templates based on the economic activities of organizations. Duplicate and reuse them when you need.
Specify the impact and likelihood of threats. Knowing the risk of a processing activity helps evaluate the adoption of new measures.
Add the measures to the processing operations. You will find them in the record of processing as required by Art. 30 of the GDPR.
Identify people who manage the data in your company and invite them to collaborate. Evaluate their contributions with an approval workflow.
Make the record of processing available to the supervisory authority on request. You can export it in the format of your choice: Word or Excel.
Informs data subjects about methods, purposes and data retention. UTOPIA allows you to create privacy policies that are always up to date in a few clicks.
Create and update privacy policies using data of existing processing activities.
Specify the origin of data: if obtained from the data subject or from other sources pursuant to Art. 14 of the GDPR.
Automatically add consent fields, manage signatures for acknowledgment even with parental responsibility.
Create customizable, complete and easy to understand Word (.docx) privacy policies documents and make them available to data subjects.
Conduct the Data Protection Impact Assessment (DPIA) whenever a processing activity presents a high risk. UTOPIA helps you to fully satisfy the principle of accountability.
Follow the guided procedure for the compilation of the impact assessment. This is required by art. 35 of the GDPR and the European Data Protection Board (EDPB).
Do not improvise. Use a consolidated and standard evaluation method based on the risk matrix. This is compatible with the European standard EN ISO 12100.
Repeat the DPIA at regular intervals, assessing the suitability of the measures taken. You can choose review times with notifications within the application.
Save time by creating a single DPIA evaluation for multiple processing activities. Merge them by nature, scope, context, purpose and similar risks.
A powerful, reliable and fast tool. UTOPIA helps you to manage data breaches and to comply, when necessary, with the obligation to notify the Supervisor authority and data subjects.
For each data breach, record the circumstances, consequences, and measures taken to correct them.
Keep track of any data breach as required by the art. 33 of the GDPR. By doing so, you will allow the supervisory authority to verify compliance.
Satisfy the principle of accountability by indicating the solutions adopted to reduce possible damage caused by data breaches.
Act in time. Communicate breaches to the Supervisory authority within the times foreseen by the regulation.
We are available from Monday through Friday, from 9:00 AM to 6:00 PM CET. We do our best to respond to each request with a personalized reply within 16 business hours.
Create your personal account in less than a minute and explore for free, during 14 days, the full potential of UTOPIA, without any limitations.
Crea il tuo account personale in meno di un minuto e scopri tutte le potenzialità di UTOPIA. Tutto incluso e senza alcuna limitazione, gratuitamente, per 14 giorni.
