Achieve and prove GDPR compliance for privacy management

The cloud software solution designed for Consultants, Companies and Public administration.

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Build the Record of Processing Activities

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Create authorization ad designation documents

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Generate Privacy Policy documents

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Execute the Data Protection Impact Assessment

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Track any kind of Data Breach

AWARDS AND PARTNERS

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Already over 1000 customers

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No credit card required

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Try it for 14 days, with no limitations

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Strengthen citizens' trust towards who processes their personal data.

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Designed for Desktops and Tablets

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Super easy to use

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Secure and accessible anywhere

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Collaborative by nature

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What you can do with UTOPIA

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Track any kind of
data breach

Analyze, track and communicate
any kind of data breach.

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CARRY OUT THE
impact assessment

Schedule, execute and review
the impact assessment.

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export PRIVACY
POLICy documents

Get customizable privacy policy documents in a few clicks.

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Build the record
of processing

Create and export records for
data controllers and processors.

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map COMPANY
assets

Keep track of all the tools you
use to process personal data.

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LAY out THE
COMPANY profile

Locate headquarters, offices, and all the figures of the organization.

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Lay out the company profile

Knowing the company is essential. UTOPIA provides you with the tools to collect, manage and organize the data that represent it.

Store personal and contact data from headquarters, branch offices and much more.

Add GDPR specific organization chart elements and managers, authorized persons and system administrators.

Manage storage of the basic data and attach documentation. Generate the designation contract in Word (.docx).

Specify the internal or external Data Protection Officer (DPO) and attach all contractual documentation in any format.

Generate processing authorizations and designation contracts for third parties pursuant to Art. 28 and 29 of the GDPR.

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Store and manage company assets

An asset is a container of personal data, a valuable resource. UTOPIA helps you to map, organize and manage them.

Load assets from a pre-built large inventory and specify who they belong to: controller, processor or sub-processor.

Save time by generating up to 500 assets in one shot.

Specify where they are located and in which office. A high level of detail makes the difference. It allows you to have everything under control.

Export company assets in Excel format (.xlsx) for offline processing or to import them into external systems.

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Build the record of processing

The creation of the record of processing is the primary obligation of the GDPR. With UTOPIA you can build it from scratch or from existing templates.

Build record of processing both as controller and processor. Choose processing operations from a large built-in library.

Create record of processing templates based on the economic activities of organizations. Duplicate and reuse them when you need.

Specify the impact and likelihood of threats. Knowing the risk of a processing activity helps evaluate the adoption of new measures.

Add the measures to the processing operations. You will find them in the record of processing as required by Art. 30 of the GDPR.

Identify people who manage the data in your company and invite them to collaborate. Evaluate their contributions with an approval workflow.

Make the record of processing available to the supervisory authority on request. You can export it in the format of your choice: Word or Excel.

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Create and export privacy policies documents

Informs data subjects about methods, purposes and data retention. UTOPIA allows you to create privacy policies that are always up to date in a few clicks.

Create and update privacy policies using data of existing processing activities.

Specify the origin of data: if obtained from the data subject or from other sources pursuant to Art. 14 of the GDPR.

Automatically add consent fields, manage signatures for acknowledgment even with parental responsibility.

Create customizable, complete and easy to understand Word (.docx) privacy policies documents and make them available to data subjects.

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Carry out the impact assessment

Conduct the Data Protection Impact Assessment (DPIA) whenever a processing activity presents a high risk. UTOPIA helps you to fully satisfy the principle of accountability.

Follow the guided procedure for the compilation of the impact assessment. This is required by art. 35 of the GDPR and the European Data Protection Board (EDPB).

Do not improvise. Use a consolidated and standard evaluation method based on the risk matrix. This is compatible with the European standard EN ISO 12100.

Repeat the DPIA at regular intervals, assessing the suitability of the measures taken. You can choose review times with notifications within the application.

Save time by creating a single DPIA evaluation for multiple processing activities. Merge them by nature, scope, context, purpose and similar risks.

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Track any kind of data breach

A powerful, reliable and fast tool. UTOPIA helps you to manage data breaches and to comply, when necessary, with the obligation to notify the Supervisor authority and data subjects.

For each data breach, record the circumstances, consequences, and measures taken to correct them.

Keep track of any data breach as required by the art. 33 of the GDPR. By doing so, you will allow the supervisory authority to verify compliance.

Satisfy the principle of accountability by indicating the solutions adopted to reduce possible damage caused by data breaches.

Act in time. Communicate breaches to the Supervisory authority within the times foreseen by the regulation.

Customer support

We are available from Monday through Friday, from 9:00 AM to 6:00 PM CET. We do our best to respond to each request with a personalized reply within 16 business hours.

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Request quick assistance from within your account

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See the online self-service
‍documentation

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Get answers and advice from our legal advisors

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Get help from a professional and dedicated product team

Any questions? Write to info@utopiathesoftware.com

Create your account for free

Create your personal account in less than a minute and explore for free, during 14 days, the full potential of UTOPIA, without any limitations.

Crea il tuo account personale in meno di un minuto e scopri tutte le potenzialità di UTOPIA. Tutto incluso e senza alcuna limitazione, gratuitamente, per 14 giorni.

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Already over 1000 customers

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No credit card required

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Try it for 14 days, with no limitations

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